Return Goods Policy
Authorization
All returns must be authorized by Medline prior to receipt. Product must be returned within 90 day of purchase. Authorizations are valid for 30 days. Return goods authorizations (RGAs) may be arranged either phoning Customer Service at 1-800-307-8386 or by contacting a Medline sales representative. Unauthorized returns may be returned to customer at customer’s expense, destroyed by Medline at Medline’s discretion, or subject to additional charges without credit being issued to customer. This policy applies to all customers unless superseded by a separate written agreement that includes specific return goods terms and conditions.
Return Procedure
After obtaining an RGA, each return must include the following information:
- Customer’s name, address and account number.
- RGA number.
- Original PO number or original Medline order number.
- Lot number and expiration dates where applicable.
Return Policy
Defective products are returnable with prior authorization. Non-defective products may be returned, provided customer has obtained prior authorization from Medline, if such products are in salable condition and suitable for restocking. Freight and restocking may apply as noted in the Restocking Fee Scheduled listed below. Product must be returned within 90 days of receipt.
The following conditions will not be considered for return.
- Products purchased more than three months prior to return request.
- Products considered hazardous materials.
- Special or custom products made to customer specifications or sold as non-returnable.
- Products returned in altered or damaged packaging, or in packaging other than original packaging.
- Refrigerated items.
- Packs broken, breached or damaged.
- Items in unsalable units of measure where product cannot be resold.
- Returns prohibited by state law*.
- Products with less than 3 months shelf life remaining based on expiration dates.
- Third party vendor products that require a vendor return authorization are subject to the vendor’s return policy and applicable fees.
- Issuance of an RGA number does not guarantee credit. Credit issuance is dependent on confirmed receipt/review of returned products and is subject to the other terms of this policy.
*Each state has individual Pharmacy laws, all returns are subject to approval of Medline Regulatory Affairs.
Damages or Shortages
In an effort to minimize any delay in resolving a damage or shortage claim, customer is required to count all receipts prior to customer’s acceptance of delivery from the carrier. All damages or shortages must be noted on the carrier’s freight bill or bill of lading and be countersigned by the customer. The damaged products must remain in the original carton, in the event inspection is required by the transportation company. Customer must notify Medline of any damages in transit or product shortages within two (2) business days of receipt, or Medline shall have no obligation to process credit or arrange for product replacement. Contact Medline Customer Service at 1-800-MEDLINE or a Medline sales representative to report damages or shortages.
Products Shipped in Error by Medline
Customer must notify Medline of any shipping errors or disputes within two (2) business days of receipt. Products shipped in error by Medline are freely returnable for full credit, provided that such returns are made within thirty (30) days of receipt.
Defective product
Please contact our Quality Assurance department at telephone number 1-800‐950‐0128 (option 5) or via email QualityAssurance@medline.com to initiate a complaint. You will receive an acknowledgement letter within 24‐48 hours via e‐email or 3‐5 business days via mail.
The defective or damaged product sample(s) may be requested to be returned to Medline at the time the complaint is initiated. A prepaid FedEx shipping label will be provided to you at Medline’s expense. If a picture/video of the defect or damaged product is available, please text to 847‐401‐ 6457 or email to QualityAssurance@medline.com along with the complaint number. **Please do not discard your product until further notice.** When the picture is received, Quality Assurance will assess and determine if a credit/replacement is applicable.
Restocking Fee Schedule
| Return from Date of Invoice | Re-stocking fee Percentage |
| 0 – 30 Days | 5% / $25 minimum + Freight |
| 31 – 60 Days | 10% / $25 minimum + Freight |
| 61 – 90 Days | 20% / $25 minimum + Freight |
| Greater than 90 days |
not returnable unless expressly approved prior to receipt – contact your Medline Representative for additional information.
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